Subcontractor Work on Site

In each Work Package, you can assign a service provider (subcontractor) to each work item in the Works (1) (2).

The easiest way to manage site work is through the Smetter mobile app. In the app, service providers only see their own set of work items or tasks and can perform their usual actions:

In each Work Package, you can assign a service provider (subcontractor) to each work item in the Works
Record completed work in the Works
Once a work item is fully completed, tap "Close"
View work deadlines
Add unplanned work to the Work Package.
Create Material Requisitions
View the list of submitted requests
Enter information about receipts and purchases made from petty cash
Enter labor payment information for each subcontractor
  • record completed work in the Works (2). Once a work item is fully completed, tap Close (3);
  • view work deadlines (4);
  • add work that was not included in the Work Package in the Unplanned (5);
  • create Material Requisitions (6) and view the list of submitted requests (7);
  • enter information about receipts and purchases made from petty cash (8).

project manager or site supervisor enters labor payment information for each subcontractor (9).


Smetter automatically performs the following actions:

  • notifies the manager about completed work;
  • calculates labor remuneration and prepares closing documents for each subcontractor;
  • updates the plan vs. actual report in client prices.

If you want to assign multiple subcontractors to the same work item

  • Assign a subcontractor to the work item.
  • In the Works tab, click Add Completion or + Completion for that work item.
  • For the new entry that appears, assign another service provider.
  • After that, each subcontractor will be able to record progress for that work item independently.

If a subcontractor performs unplanned work

If a subcontractor completes work that was not originally included in the Work Package but still needs to be paid for:

  • Click the subcontractor’s name in the list. The subcontractor work page will open.
  • Go to the Unplanned tab.
  • Add the relevant work item.
  • The same can also be done in the mobile app.

If you want to assign the same type of work to two subcontractors at different rates

  • Go to Estimate Editor. If the Work Package is in In Progress status, enable edit mode.
  • Duplicate the work item and adjust the quantity, cost, and client price for each item.
  • Go to the Works tab and assign different subcontractors to those items
Subcontractors only see their own work items and cannot see how much the same work costs for another subcontractor.

To create a certificate for payment, a progress valuation, or another document for a specific subcontractor

  • Click the subcontractor’s name in the list. The subcontractor work page will open.
  • Click Export to create documents for that subcontractor.
  • Or go to the Payment Certificates tab to create one or more certificates for selected periods and print the documents.
Посмотрите видео «Производство работ»

Result: You can monitor site work more effectively, reduce errors and paperwork, and spend less time on progress claims and labor payment reconciliations.

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