Petty Cash
Employees who use company funds for expenses can track their spending in the Petty Cash section. This section is available only to employees who have a petty cash account, and each employee can see only their own transactions. A Finance Manager can review a Site Supervisor’s or Buyer’s petty cash activity by selecting the relevant petty cash account in the Payments filter.
- In the Petty Cash section, employees can see when they received petty cash, who issued it, and how much they received. These transactions appear as transfers to their account (1);
- To record money received (for example, when a Site Supervisor receives money from a Client to hand over to the company cash account) or money spent, use the “Incoming” or “Outgoing” buttons (2);
- The current petty cash balance is shown on the right (3);
- On the Works and Purchasing tabs, employees can record labor or material payments made from petty cash. The corresponding expense is then added to the Petty Cash section automatically;
- A Finance Manager can review all petty cash activity by selecting the employee’s petty cash account in the filter in Payments;
- Expenses recorded by an employee in Smetter (such as receipt-based purchases or workforce payments) are automatically added to the Petty Cash transaction history;
- The transaction history and current petty cash balance are also available on the mobile app home screen.
How a Finance Manager can transfer funds to a Site Supervisor’s or another employee’s petty cash account
Open Payments and click “Transfer”. Select the Source account, such as the company cash account, then choose the employee’s petty cash account in the Destination account field.
Result: The finance team no longer has to wait for petty cash reports, while employees save time preparing them. All expenses are available online to everyone who needs access.